케어링코리아 HR & Administration Assistant (계약직) 채용

직무기술서

Job Title : HR and Administration Assistant

Division  : General Service

Reporting Line : Human Resources Executive

Location : Korea

Contract : Casual (계약직)

SUMMARY       

This position is responsible for supporting the Human Resources team.  The key function for this role is to support human resources work and supervise general administration work.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Supporting the Human Resources team for a full range of human resources matters including maintaining and updating employee data in place for company employee record and day to day efficient operation and ad-hoc HR projects

• Update Employee Personal file, Contact List
• HR system(Workday) input and update
• Timely response to employees inquiries via Employee Service Platform
• Approval of Employees’ certificates & references (Employment Certificate, Salary References and Other type of Certificate)
• Support ad-hoc HR related data report

- Provide full range of executive and secretarial support to HR team such as internal event arrangement and employee benefit program support.

• Employee relations (ER); Workshop, annual dinner and sport day set up
• Arrange Birthday party event
• Prepare employees gifts

- Responsible for office general administrative work including purchasing stationary and supervising office supplier with the most cost effectiveness

• Approve and maintain the office stationary and supplier
• Order and organize the office food & beverage and other supplies for employees security
• Manage and maintenance the office security
• Prepare Vouchers and cost allocation

- Undertake HR projects which will help strengthening the overall HR operations and enhance operational efficiencies.

• Recruiting posting, Candidate Summary report, interview arrange, Support employee hiring process in Workday
• Corporate phone setting via Vendor, Store ID creation, Time & attendance system setting for new joiner
• Arrange e-training upon mandatory training (Sexual Harassment Prevention & Workplace bullying Prevention and Awareness of dealing with personal information, etc.)
• Training arrange and set up the venue
• Update Annual Leave for employees, Validation of special leave
• Arrange Exit interview
• Assist Payroll team upon request

REQUIREMENTS

• Degree holder in Human Resource Management or a related discipline
• Experience of 1 year is preferred
• Demonstrated working knowledge in HR policies, practices and employment laws with regional experience
• Mature and resilient, a strong and approachable team player, possess the ability to interface with people at all levels with tact and be open to criticism and suggestions
• A self-starter who is able to work autonomously and resourcefully, effectively prioritize competing demands and efficiently multi-task in a fast-paced and demanding environment
• Extensive computer skills are necessary, specifically strong Microsoft Excel, Word, PowerPoint, and HR Information Systems and reporting tools experience  are required