Faculty Support and Projects Coordinator

Introduction

George Mason University Korea (GMU Korea) is an extended campus of George Mason University, which has three campuses in the United States. GMU Korea is located on the Incheon Global Campus (IGC) in Songdo, South Korea. It began its operation in March 2014 and has quadrupled its enrollment since that date. GMU Korea students receive the same George Mason University degree as the students in the United States and spend one year on the U.S. campus near Washington DC. Faculty come from the US campus or other countries to teach the students at GMU Korea. Current degrees offered include accounting, finance, management, economics, and global affairs – all ranked in the top 100 in the world. In 2017-18 GMU Korea will add a graduate degree in systems engineering, as well as an undergraduate degree in conflict analysis and resolution.

Job Description

George Mason University Korea is now hiring a Faculty Support and Projects Coordinator to join our team. In this multifaceted role, you w     ill contribute to the smooth operation of the University by provide coordination and support to the Faculty. This is a contract position of 12 months.

Upon successful completion of the 1- year contract, this position will be considered for a full time position at George Mason University Korea.

More specifically, the duties of Faculty Support and Projects Coordinator will:

For Contact Management,

• GMUK Directory: Manage Staff and Faculty Contact Numbers and Addresses

   

  For Supplies Management,

• List Office Supplies and Material Supplies Needed in Faculty Offices and Copy Rooms and Request those Lists to Administrative Assistant

   

  For Faculty Housing Management.

• Contact with the IGC Foundation for the New Faculty Housing

• Contact with a Moving Company

• Assist with Housing Supplies Repairs and Additional Request

• Support EMS Pick Up Services

   

  For New Faculty Relocation Support,

• Send a Notification Email for the Relocation: Airfare Fee Reimbursement, Faculty OT Schedule

• Offer pick-up service once they arrive in Korea from airport

• Make Welcome Packet

• Make Bank Accounts

• Purchase SIM Cards

• Make Songdo Tour

• Guide the Campus Facilities

   

  For Payment Request,

• Relocation Reimbursement: Airfare, Shipping Fee, Visa Insurance Fee and etc.

• Research Fund Reimbursement

• Housing Supplies Fee for New Faculty

• External Housing Maintenance Fees

   

  For Reimbursement Tracking Record,

• Make Lists for Each Faculty Relocation Expense and Research Fund Reimbursement

   

  For Seminar Support,

• Make Posters for seminars

• Reserve Seminar Halls

• Reserve Catering

• Reserve Transportation and Housing (If External Seminar)

   

  For Postal Matter Support,

• Support Postal Matters

   

  For the President Office Tasks Support,

• Support Meetings Held by the President`s Office

• Provide general support to President`s Office as needed

   

  For Project Coordination,

• Coordinate and act as focal point for various university projects

• Work with any/all related departments to ensure success

   

  For Event Planning,

• Manage event planning (inclusive of scheduling, space allocation, procurement of supplies and services, etc.)

   

  Other duties as assigned

   

  Required Qualifications

• Bachelor degree

• Excellent written and verbal English and Korean language skills

• Excellent interpersonal, organizational and public relations skills.

• Work independently but also as a team member, and be able to prioritize work flow and report professionally

• Proficiency in Microsoft Office suite especially Word and Excel

• Highly ethical and motivated behavior is desirable

• Similar Faculty Support and Projects Coordinator role is preferred      

• Specific experience at University or international schools is an advantage

   

   

  Upon successful completion of the 1- year contract, this position will be considered for a full time position at George Mason University Korea.

   

  Application and Nomination Process

  Confidential inquiries are welcomed and nominations are invited.

• Submit applications to:  GMUKHR@gmu.edu with

a) Cover letter,

b) Resume,

c) Three references with contact information. (References will not be contacted without consent from applicants.)

• All application materials should be submitted in English         

• Review process will begin immediately. For best consideration, application materials should be received by July 10, 2017.

• Interview will take place after Review process.